About this role
Accountabilities: Interview Scheduling and Coordination: Organize phone screens, interview rounds, and final interviews across multiple time zones and busy calendars. Manage rescheduling efficiently to maintain momentum and minimize delays. Interview Panel Management: Coordinate balanced interview panels, distribute preparation materials and scorecards, and follow up with interviewers to ensure feedback is submitted within the target 48-hour timeframe. Candidate Communication and Experience: Serve as the primary point of contact for candidates throughout the recruitment process. Send timely confirmations, reminders, status updates, and follow-ups, ensuring candidates receive clear communication and are not left waiting more than two business days for an update. Offer Letter Administration: Prepare and distribute offer letters using approved templates, coordinate internal approvals, track signatures, and support the process through offer acceptance. Applicant Tracking System (ATS) Management: Maintain accurate and up-to-date records of requisitions, candidate stages, dispositions, interview notes, and other recruitment data to support reliable reporting and effective pipeline management. Onboarding Coordination: Facilitate the transition from recruitment to onboarding by providing People Operations with complete and accurate new-hire records, helping ensure equipment, system access, and welcome arrangements are ready for each employee's first day. Recruiting Process Improvement: Identify bottlenecks and opportunities to improve hiring workflows through standardized templates, automation, and practical process enhancements that save time and improve the experience for candidates and internal teams. Performance Monitoring: Establish objectives with your manager during the first 90 days and monitor key indicators, including interview scheduling speed, feedback turnaround, offer acceptance timelines, candidate satisfaction, and ATS data quality. Provide regular reporting by role and help maintain efficient, reliable recruiting operations. Requirements Relevant Experience: 2–3 years of experience in recruiting coordination, talent operations, human resources, or a similar role involving high-volume scheduling and administrative coordination. ATS Expertise: Hands-on experience with Rippling, particularly candidate stage management, interview scheduling, offer workflows, or recruiting reports. Digital Tools: Strong proficiency in Google Workspace, especially Google Calendar, shared documents, and other tools used to coordinate multiple stakeholders. Exceptional Organization: Ability to manage 20 or more active candidates and several open positions simultaneously while maintaining accuracy, meeting deadlines, and anticipating scheduling conflicts. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate warmly, clearly, and professionally with candidates, interviewers, hiring managers, and executives. Attention to Detail: Strong administrative skills and a commitment to maintaining accurate records, tracking deadlines, and ensuring that recruitment processes are completed consistently. Confidentiality and Judgment: Ability to handle sensitive information responsibly, including compensation details, offer terms, and confidential candidate information. Problem-Solving and Initiative: A proactive mindset, sound judgment, and the ability to resolve logistical challenges independently while identifying opportunities to improve workflows. Collaboration and Accountability: Comfortable working across multiple teams in a fast-paced, evolving environment, with a preference for taking ownership and delivering results. Mission Alignment: Genuine interest in supporting an organization committed to improving the well-being and mental health of first responders and their families. Work Arrangement: Ability to work remotely within the United States and travel occasionally to Carlsbad, California, as business needs require. Benefits Competitive Salary: Annual base salary ranging from $50,000 to $60,000. Comprehensive Healthcare: Medical, dental, and vision insurance. Flexible Paid Time Off: Flexible PTO to support work-life balance, personal well-being, and sustained performance. Retirement Savings: 401(k) plan with an employer match to support long-term financial security. Professional Development and Coaching: Access to high-quality performance coaches and resources designed to support personal and professional growth. Remote Work Flexibility: Work remotely from within the United States, with occasional travel to Carlsbad, California. Meaningful Mission: Contribute to an organization that helps law enforcement officers, firefighters, and other frontline professionals access coaching and support from people with relevant lived experience. Growth Opportunities: Join a small, rapidly growing team where your contributions can directly improve hiring operations, candidate experience, and organizational development. Collaborative Culture: Work alongside a team that values initiative, accountability, operational excellence, and making a meaningful difference. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1
- LOCATION
- Remote · US, United States
- WORK MODE
- Remote
- JOB TYPE
- Full-time
- POSTED
- Oct 28, 2026
Source: Jobgether Careers